Rural Skills Australia Privacy Policy

Scope and Objectives

The Privacy Policies and Procedures implemented by Rural Industry Trainee Association Inc (Rural Skills Australia) extend to and cover all operations and functions of the organisation. All directors, management, employees, contractors, sub-contractors, vendors, service providers, customers, agents or any other third parties that have access to and/or utilise personal information collected and/or held by Rural Skills Australia will seek to abide by these Privacy Policies and Procedures. The objectives of these Privacy Policies and Procedures are intended to establish and maintain a privacy foundation and framework for Rural Skills Australia. (Privacy Policies are defined as the broad statements describing required privacy objectives and incorporate the 'National Privacy Principles'. Privacy Procedures are defined as the measures intended to ensure that the Privacy Policies or objectives are met.)

Ownership

All personal information collected, held or shared by Rural Press is done so in accordance with its Privacy Policies and Procedures. Rural Skills Australia retain the right to take reasonable steps to ensure that its Privacy Policies and Procedures are properly adhered to. For every operation or function of Rural Skills Australia where personal information is collected, the Executive Officer is appointed to be responsible for ensuring compliance with these Privacy Policies and Procedures.

Responsibilities

It is the responsibility of management to inform employees and other relevant parties that Privacy Policies and Procedures are established, maintained and enforced. Management will periodically advise Rural Skills Australia employees and other relevant parties of any changes or any new Privacy Policies and Procedures in a timely manner. It is the responsibility of all employees and other relevant parties to make sure that they understand and adhere to all Privacy Policies and Procedures implemented by Rural Skills Australia and that they maintain up-to-date knowledge of changes or any new Privacy Policies and Procedures. Ignorance of the existence of any Privacy Policies or Procedures will not be an acceptable excuse for non-compliance.

Privacy Training

All new employees will be provided with timely and appropriate access to Rural Skills Australia Privacy Policies and Procedures. All employees, when appropriate, will be provided with the opportunity to attend appropriate and periodic Privacy awareness training to understand the Privacy related issues that could adversely affect Rural Skills Australia position if not properly adhered to.

Non-compliance & Disciplinary Action

Any Rural Skills Australia employee or relevant third party that identifies, knows about or suspects a Privacy breach must immediately report the matter to senior management. Employees or other relevant parties that contravene or do not comply with Rural Skills Australia Privacy Policies and Procedures may be subject to disciplinary action.

Incidents/Complaints Handling

Rural Skills Australia will seek to introduce an incidents/complaints handling process to manage privacy risks and issues. The incidents/complaints handling process will:

Contractual Arrangements

Rural Skills Australia will seek to ensure that all contractual arrangements with third parties adequately address privacy issues.

Information Classification

All Rural Skills Australia data and personal information will be classified and secured according to its level of sensitivity.

Privacy Audits

Rural Skills Australia will seek to conduct periodic privacy audits in order to ascertain:

Privacy Statements

The statements and/or comments that are either required to be or are made about privacy or privacy related issues will be in accordance with Rural Skills Australia Privacy Policies and Procedures.

Collection

Collection of personal information by Rural Skills Australia will seek to be fair, lawful and not intrusive. A person will be told our organisation's name, the purpose of collection, that the person can get access to their personal information and what happens if the person does not give the information.

Use and Disclosure

Rural Skills Australia should only use or disclose information for the purpose for which it was collected unless the person has consented, or the secondary purpose is related to the primary purpose and a person would reasonably expect such use or disclosure, or the use is for direct marketing in specified circumstances, or in circumstances related to public interest such as law enforcement and public or individual health and safety.

Data Quality

Rural Skills Australia will seek to take reasonable steps to make sure that the personal information it collects, uses or discloses is accurate, complete and up-to date.

Data Security

Rural Skills Australia will take reasonable steps to protect the personal information it holds from misuse and loss and from unauthorised access modification or disclosure.

Openness

Rural Skills Australia will seek to have a policy document outlining its information handling practices and make this available to anyone who requests a copy in writing.

Access and Correction

Generally speaking, on written request, Rural Skills Australia seeks to give an individual access to personal information it holds about that individual in accordance with the relevant Privacy Act legislation.

Identifiers

Generally speaking, Rural Skills Australia will not adopt, use or disclose an identifier that has been assigned by a Commonwealth government agency.

Anonymity

Rural Skills Australia will seek to give people the option to interact anonymously whenever it is lawful and practicable to do.

Transborder Data Flows

Rural Skills Australia will seek to only transfer personal information to a recipient in a foreign country in circumstances where the information will have appropriate protection.

Sensitive Information

Rural Skills Australia will seek not to collect sensitive information unless the individual has consented, it is required by law - or in other special specified circumstances, for example, information relating to health services provision and individual or public health or safety.

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